PRIVACY POLICY

The APC’s Privacy Policy sets out the commitments we make and the principles we follow when dealing with personal information. We understand the importance of maintaining privacy and are committed to collecting and using your personal information responsibly.

Personal information is any identifiable information about any individual. This information can include: name, home address, telephone number, fax number, email address, gender, marital status, date of birth, etc.

The following principles comprise the APC’s Privacy Policy.

Accountability – The APC is responsible for any personal information under it’s control. The Privacy officer for the APC is accountable for maintaining and ensuring compliance with the Privacy Policy.

Collection of Data – The APC collects and maintains information relating to the provision of services to it’s members. The APC adheres to the federal Personal Information Protection and Electronic Documents Act (PIPEDA) in maintaining this data.

Identifying the purpose of Collecting Information – The purpose for collecting any personal information will be made available before or at the time of collection. The APC will only collect information necessary for the identified purpose and will retain information only for as long as necessary to fulfill the purpose of collection and to meet business and legal purposes.

Primary purpose

1. verifying identity
2. mailing of APC publications
3. special communications from the APC to members such as President’s Letters, AGM announcements, etc.
4. communication of data to professional, economic or other consultants with whom the APC has a contract for services
5. continuing education programs
6. annual fee notices
7. communication with membership on an ad hoc basis
8. the management and development of the APC’s business and operations, including personnel and employment matters.

Secondary Purpose

1. promotions for APC activities,
2. provision of membership services under APC partnership agreements
3. discounts on commercial products under our membership benefits program
4. legal and regulatory requirements.

Consent – Your knowledge and consent to collect, use or disclose personal information are required under the APC’s Privacy Policy except where PIPEDA or other law authorizes collection/use/disclosure without consent. Consent is a voluntary agreement regarding the collection or use of personal information. Consent can be express (oral or written) or implied.

Limiting Use, Disclosure and Retention – The APC will not use any personal information other than for the purpose it was collected or for purposes consented to or authorized by PIPEDA or other law. Information will be destroyed in a secure manner in accordance with the APC’s record retention schedule.

Accuracy of Information – The APC will take reasonable steps to ensure that the personal information it collects, uses or discloses is accurate, complete and current.

Safeguards for Personal Information – The APC will take reasonable steps to protect the personal information it holds from misuse and loss and from unauthorized access, modification or disclosure.

Availability of the Privacy Policy – The APC will make available information about the policies and practices relating to the management of personal information.

Access to Personal Information – Upon written request, and within 30 working days, you are entitled to access personal information under the control of the APC subject to the exemptions to access as set out in PIPEDA. Information can only be released to third parties if express consent is provided to the APC The Association of Prosthodontists of Canada (APC) is committed to protecting the privacy of the public, it’s members and staff.

You may update or correct your personal information by visiting our website, www.prosthodontics.ca. You may also contact the APC if you do not wish to share your personal information with its partners who offer discounts, goods or services for which you may be eligible as an APC member by completing an opt-out form.

Privacy Officer – The APC Privacy Officer changes on a yearly basis and is the person holding the office of vice-president of the APC.

Compliance and Complaints – Complaints, concerns or questions are to be addressed in writing to the Privacy Officer for the APC. The Privacy Officer will investigate all complaints made in writing to the office. If the complaint is justified, the Privacy Officer will take measures to correct and if necessary, make changes to the existing privacy policies and procedures. If the complaint cannot be resolved to your satisfaction by the APC, you will be provided with the contact information for the appropriate government agency for further information.

Contact – Privacy Officer, APC vice president,
c/o NATIONAL OFFICE:
APC c/o CDA, 1815 Alta Vista Drive, Ottawa, Ontario K1G 3Y6.